Human Resources Committee
To be held Via Microsoft Teams
Agenda
8th October 2020
MEMBERS OF THE HUMAN RESOURCES COMMITTEE
Dear Sir/Madam,
You are summoned to a meeting of the Human Resources Committee to be held on Wednesday 14th October at 7.00pm. The meeting will be held remotely using Microsoft Teams, please click the link to join,
Join Microsoft Teams Meeting
Yours faithfully
B Hodgetts
Becky Hodgetts
Clerk to the Parish Council
AGENDA
HR06/20 – To receive apologies for absence
HR07/20 – Declaration of Disclosable Pecuniary and other Interests and dispensation requests
HR08/20 – To approve minutes from HR Committee meeting held on 30th September 2020
HR09/20 – Policies
To review and update the following where necessary:
a) Staff handbook
b) Training
c) Disciplinary
d) Absence management
e) Lone Worker
f) Contracts of Employment
To agree new policies:
g) Code of conduct for staff
h) Appraisal
i) Annual Leave
j) Maternity & Paternity
k) Capability
HR10/20 – To agree date and time of next meeting – 18th November 2020 at 7pm
Minutes
Minutes of the meeting of Perton Parish Council Human Resources Committee
held on Wednesday 14th October 2020, 7.00pm
Meeting held virtually via Microsoft Teams.
Members were informed that the meeting would be recorded and deleted once minutes were approved.
Present:
Councillors Mrs PA Allen, D Glynn, AA Bourke, P Davis, Mrs L Dew, K Elder, Mrs R Heseltine, Mrs B Walters (Chairman)
Parish Clerk Mrs B Hodgetts
HR06/20 – APOLOGIES FOR ABSENCE
No apologies received.
HR07/20 – DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS
No declarations of disclosable pecuniary and other interests received.
HR08/20 –MINUTES
Resolved that the minutes of the HR Committee meeting held on 30th September 2020, previously distributed, were a true and correct record and signed by the Chairman.
HR09/20 – POLICIES
A copy of the following documents were distributed which will require the committee to review and amend where necessary.
a) Staff handbook
b) Training
c) Disciplinary
d) Absence management
e) Lone Worker
f) Contracts of Employment
The following items will require new policies to be put in place:
g) Code of Conduct for staff
h) Appraisal
i) Annual Leave
j) Maternity & Paternity
k) Capability
The Chairman explained that the three documents to start with should be the Code of Conduct, Terms of Reference and the staff handbook. The Terms of Reference to be deferred and clarification sought to ensure there are no contradictions in responsibility with the Management Committee.
Paper copies of all the documents to be available for councillors.
A draft Employee Code of Conduct was emailed to members, a full review will be completed at the next meeting. This document will form part of the contract and will require a signature from employees.
The Code of Conduct will be a Statement of Intent which will show where the policies will be available. This document will require a signature and will form part of the documents for new starters.
The Code of Conduct will document that gifts over the value of £20 must be declared and a record kept on file.
Amendments to the Staff handbook were agreed for further review at the next meeting.
Draft policies for the following to be circulated and reviewed at the next meeting.
Appraisal
Grievance
Disciplinary
Capability
Policies to be discussed at a later date:
Paternity/Maternity
Absence
Annual Leave
HR10/20 – DATE AND TIME OF NEXT MEETING
Wednesday 18th November 2020 at 7.00pm
Meeting closed at 8.34pm
Signed ………………………………………………………………… Date: …………………………………………
Chairman