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Management Committee

To be held in the Board Room, Perton Civic Centre

Agenda

10th February 2022


MEMBERS OF THE MANAGEMENT COMMITTEE
Dear Councillor,

You are summoned to a meeting of the Management Committee, Board room, Perton Civic Centre on Wednesday 16th February 2022 at 7.00pm.

 

Yours faithfully

B Hodgetts

Becky Hodgetts

Clerk to the Parish Council

 

AGENDA

M25/21 – To receive and approve apologies for absence

 

M26/21 – Declaration of Disclosable Pecuniary and other Interests and approve dispensation requests

 

M27/21 – To approve minutes from Management Committee meeting held on 24th November 2021

 

M28/21 – Civic Centre Maintenance

  1. To receive the management report
  2. To discuss the option for window blinds in the Board Room & Terry Harding room

 

M29/21 – To consider Civic Centre hire Charges for 2022/23

  1. Standard room hire
  2. Concessionary room hire
  3. Production Package
  4. Lakeside Community Church
  5. Storage Charges

M30/21 – To consider increased BT telephone & broadband charges

 

M31/21 – To agree date and time of next meeting  – 18th May 2022 at 7pm

Minutes

Minutes of the meeting of Perton Parish Council
Management Committee held on Wednesday 16th February 2022, 7.00pm

Present:
Councillors N Caine, P Davis, , Mrs R Heseltine (Chairman), AA Bourke, D Glynn, Mrs B Walters

Parish Clerk Mrs B Hodgetts

M25/21 – APOLOGIES FOR ABSENCE
Apologies were received and noted for Cllr Mrs P Allen and K Elder

M26/21 – DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS
Declarations of interest were received from the following:
• Agenda item M29/21 d) & e) – Lakeside Community Church and storage charges – Cllr N Caine
• Agenda item M29/21 b) & e) – Concessionary room hire and storage charges – Cllr P Davis, Cllr D Glynn, Cllr Mrs R Heseltine
Dispensations were not approved due to lack of councillors present who were able to vote.

M27/21 – MINUTES
Resolved that the minutes of the Management Committee meeting held on 24th November 2021, were a true and correct record.

M28/21 – CIVIC CENTRE MAINTENANCE
a) Management report
• Concept lifts service – no issues noted
• Leak in Gent’s toilet
• Pipework replaced to dishwasher in kitchen
• Board room windows replaced
• Hot water heaters installed – a faulty one to be replaced
b) The windows in the Board room would benefit from vertical blinds, also the blinds in the Terry Harding room that were installed by Perton Village Nursery are damaged. The Clerk presented 4 quotations and it was Resolved to purchase three blinds for the Board Room at a cost of £35.66 each and four blinds for the Terry Harding Room at cost of £35.66 each all from Blinds to Go.

M29/21 – CIVIC CENTRE CHARGES FOR 2022-23
a) Standard Room hire
b) Concessionary Room hire
c) Production Package
d) Lakeside Community Church
e) Storage Charges
Due to the number of members present that have a pecuniary interest the decision on any increase in hire charges for the items above will be made at Full Council on Monday 14th March 2022.
Clerk to provide an average month of expenditure over income if the rate was increased by £1 per hour for all rooms.

M30/21 – BT TELEPHONE AND BROADBAND CHARGES
There will be an increase in the contract for the cloud telephones of £1.96 per month as of 1st April. We were not offered any new deal at this point. The broadband contract expires on 21/1/2023, a new two year fixed term was offered but this would not be cost effective currently, therefore, it was Resolved to remain in the current contract.

M31/21 – DATE AND TIME OF NEXT MEETING
Wednesday 18th May 2022 2022 at 7.00pm, Perton Civic Centre

Meeting closed at 8.01pm

 

Signed ………………………………………………………………… Date: …………………………………………
Chairman