Allotment Committee
To be held in the Board Room, Perton Civic Centre
Agenda
15th February 2022
Dear Councillor,
You are summoned to the meeting of Perton Parish Council Allotment Committee, to be held in the board room, Perton Civic Centre on Thursday 24th February at 6.00pm.
Yours faithfully
Becky Hodgetts
Clerk to the Council
All persons attending this meeting are hereby notified that this meeting will be recorded by the Parish Council to assist the Parish Clerk in the compilation of minutes. The recording will be deleted once the minutes have been approved.
AGENDA
A01/21 To receive apologies for Absence
A02/21 To receive Declaration of Disclosable Pecuniary and Other Interests from the Agenda
A03/21 Minutes – To approve minutes of the Allotment Committee meeting held on 5th December 2019.
A04/21 Site Layout – to discuss and agree requirements.
A05/21 Draft Tenancy Agreement –To discuss and agree any further amendments.
A06/21 Draft ‘rule Book’ – To discuss and agree any further amendments.
A07/21 Rents – To discuss and agree any further amendments
A08/21 Water & Electricity – To discuss and agree requirements
A09/21 Tenant Q & A session – To discuss holding a public meeting
A10/21 Future professional talks – To discuss
A11/21 Membership of Tettenhall & District Horticultural Society – To discuss
A12/21 Items for next agenda – to propose items for future agendas
A13/21 Date and time of next meeting – To agree and approve the next meeting date.
Crime & Disorder Implications
Section 17 of the Crime & Disorder Act 1998, places a duty on a local authority to consider crime and disorder implications and to exercise its various functions with due regard to the likely effect of the exercise of those functions and to do all that it reasonably can to prevent crime and disorder in its area. Where relevant any
decisions made at the Parish Council meeting have taken this duty of care into consideration
Minutes
Minutes of the Allotment Committee meeting of Perton Parish Council
Held at Perton Civic Centre Thursday 24th February 2022 at 6pm
Present:
Councillors, P Davis (Chairman), K Elder, D Glynn and Mrs R Heseltine,
other: Mrs B Hodgetts Parish Clerk
A01/22 – APOLOGIES FOR ABSENCE
Apologies received from Cllr AA Bourke and J Powell
A02/22 – DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS
No declaration of disclosable pecuniary and other interests received.
A03/22 – MINUTES OF MEETING
Resolved that the minutes of the allotment meeting held on 5th December 2019 having previously been distributed, were signed by the Chairman as a true and correct record.
A04/22 – SITE LAYOUT
At the meeting of the Parish Council held on 14th February an architect was appointed. The architect confirmed that the size of the site was approximately 200m x 50m giving a total area of 10,000sq metres (1 hectare or 2.4 acres). The Clerk will confirm this with the landowner and also get an update on when the site will be fenced and the access road created. It has been suggested that the site only have half and quarter plots as well as 3 or 4 raised beds, this can be amended if necessary. Ideally the council want to give as many residents as possible the chance to rent a plot, there are currently 69 on the waiting list.
Full council on 14th February agreed some of the requirements for water, electricity, sheds, communal buildings which has been communicated to the architect.
It was agreed that sheds would not be provided by the Parish Council but plot holders are able to erect their own. But must be no bigger than 6” x 4” approved by the Council.
A05/22 – DRAFT TENANCY AGREEMENTS
A review of the tenancy agreement alongside the sample agreement from Lilleshall. Further amendments to the draft agreement were agreed.
A06/22 – DRAFT RULE BOOK
The rule book was reviewed and amendments discussed.
A07/22 – RENTS
It was proposed that the annual cost for a half plot should be £50. Costs will need to be ratified by full council.
Tenants will be required to join the National Allotment Society to benefit from the liability insurance. The current annual fee is £3. There was some discussion on how the council can be assured that membership has been purchased. Possibility for the Parish Council to collect payment and submit the forms.
A08/22 – WATER & ELECTRICITY
It was agreed at full council on 14th February that connection for both be included in the Wrottesley Park Road housing development installation.
A09/22 – TENANT Q & A SESION
It was agreed that this should take place when we have more idea of timescale.
A10/22 – FUTURE PROFESSIONAL TALKS
It was agreed to hold some professional talks, again when more information on timescale is available.
A11/22 – MEMBERSHIP OF TETTENHALL & DISTRICT HORTICULTURAL SOCIETY
The Chairman suggested that the plot holders could benefit from discounts with several organisation if they become members. There is currently an annual fee of £8.
A12/22 – ITEMS FOR NEXT AGENDA
No further items raised.
A13/22 – DATE AND TIME OF NEXT MEETING
Wednesday 23rd March at 6pm
Meeting closed at 7.16pm
Signed ………………………………………………………………… Date: …………………………………………
Chairman