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Full Council

Agenda

3rd May 2022
Dear Councillor
You are summoned to the Meeting of Perton Parish Council, to be held in the Board room, Perton Civic Centre on Monday, 9th May 2022 at 7.00pm.

Yours faithfully

Mrs Becky Hodgetts,
Clerk to the Council

All persons attending this meeting are hereby notified that this meeting will be recorded by the Parish Council to assist the Parish Clerk in the compilation of minutes. The recording will be deleted once the minutes have been approved.

AGENDA
01/22 – Public Open Session
Time for this session is limited to 30 minutes as per Standing Order number 3F. Members of the Public are invited to address the Parish Council (limited to 3 minutes per person as per Standing Order number 3G)
02/22 – Election of the Chairman for the term 2022/23
03/22 – Signing of Chairmans Declaration of Acceptance of Office
04/22 – Apologies for Absence
05/22 – Election of the Vice Chairman for the term 2022/23
06/22 – To receive for information Police, Fire and Crime reports
07/22 – To agree membership and Chairman of the following committees/working parties as per standing order 4 vi)
a) Management (6 plus 2 Ex-officio Members)
b) Finance (5 plus 2 Ex-officio Members)
c) Human Resources (9)
d) Planning (5 plus 2 Ex-officio Members)
e) Allotment (4 plus 2 Ex-officio Members)
f) Youth working party
g) Queens Platinum Jubilee working party
h) Health & Safety working party
08/22 – To agree cheque signatories (6)
09/22 – To agree representatives for Perton Playing Fields Association (8)
10/22 – Declaration of Disclosable Pecuniary Interest
To receive Declaration of Disclosable Pecuniary and Other Interests from the Agenda
11/22 – Code of Conduct
To approve requests for Code of Conduct Dispensations. (A request for a dispensation must be made in writing to the Clerk and be granted by decision of the Council)
12/22 – Minutes
a) To approve minutes of the Parish Council meeting held on 11th April 2022.
b) To receive for information draft minutes from the following committees/working parties:
i. HR Committee meeting held 13th April 2022
ii. Allotment Committee meeting held 27th April 2022
iii. Finance meeting held on 3rd May 2022
iv. Queens Platinum Jubilee Working Party held on 5th May 2022
13/22 – Finance
a) To approve list of Payments for April 2022
b) To receive the Cash Book to date for information
c) To receive the Income Statement to date for information
d) To receive the Expenditure and Budget to date for information
14/22 – Audit
a) To receive Internal Auditors report (to follow)
b) To approve accounts for year ending 31st March 2022
c) To approve Annual Governance Statement
d) To approve Annual Accounting Statement
15/22 – Policies For review
a) Standing orders – no amendments proposed
b) Financial regulations – no amendments proposed
c) Financial framework – no amendments proposed
d) Code of Conduct – no amendments proposed
e) Scheme of delegation – proposed removal of Coronavirus reference
16/22 – Legionella – to consider nominations for the following responsibilities
a) Duty holder
b) Responsible Person
17/22 –Wrottesley Park Development
a) Allotments
i. To receive an update on the allotment site
ii. To agree Architect site design
ii. To agree to go to tender for allotment construction works as per specification
iii. To consider arrangement for payment of additional items from s106 funding
b) Housing development
i. To receive for information an update report
ii. To consider proposed names for the development
iii. To consider proposals for road names
18/22 – Queens Platinum Jubilee – to consider and agree
a) Update on Rose Garden
b) Update on the Big Lunch event Sunday 5th June 2022
c) Supervised bouncy castle for 5th June 2022 at a cost of £120
d) Photographer to create an historical record at a cost of £250
e) Update on the Firework display for November
19/22 – Staffordshire County Council
a) To receive for information written report from the County Councillor
b) To consider options for flooding at Dippons Lane
c) To report Japanese Knotweed – pathway behind Perton 1st School

20/22 – South Staffordshire Council
a) To receive for information written reports from District Councillors
b) To consider financial support to install a barrier on the Pavilion car park
c) Development of field in Dippons Lane – The Wellbeing Equestrian Centre
d) Planning Applications:
Applications for consideration previously distributed:
Application no.: 22/00266/FUL
Location: 3 St Andrews Drive, Perton, WV6 7YL
Proposed: single storey rear extension
Application no.: 22/00365/FUL
Location: Highcroft, Holyhead Road, Kingswood, WV7 3AN
Proposed: double storey side and single storey rear extension
Planning Applications returned since last meeting:
Application no. : 22/00299/FUL
Location: 12 Formby Avenue, Perton, WV6 7YU
Proposed: first floor side extension
Comments: No objections received
Application no. : 22/00336/FUL
Location: 10 Cabot Grove, Perton, WV6 7YQ
Proposed: double storey side and single storey rear extension
Comments: No objections received
21/22 – Reports – to note and receive for information
Weekly Clerk’s Reports previously distributed
22/22 – Date and time of next meeting – Perton Civic Centre, Board room 7pm
Full Council Meeting of Perton Parish Council – 13th June 2022

Crime & Disorder Implications
Section 17 of the Crime & Disorder Act 1998, places a duty on a local authority to consider crime and disorder implications and to exercise its various functions with due regard to the likely effect of the exercise of those functions and to do all that it reasonably can to prevent crime and disorder in its area. Where relevant any decisions made at the Parish Council meeting have taken this duty of care into consideration

Minutes

Minutes of the meeting of Perton Parish Council, held at Perton Civic Centre on Monday 9th May 2022, 7.00pm

PRESENT:

Councillors Mrs P Allen, AA Bourke, R Bradley, N Caine, P Davis, K Elder (Chairman), D Glynn (Vice- Chairman), Mrs R Heseltine, C Rathbone, J Sherlock and J Turner, Mrs B Walters and Ms S Wilkes, Mrs A James

 

Parish Clerk Mrs B Hodgetts

Assistant Clerk Mrs L Higgins

 

Members of the public – 5

Also in attendance was PCSO A Tooth (part of the meeting)

01/22 – PUBLIC OPEN SESSION

Questions related to maintenance of kerb, verges and alley ways were raised.   Dandelions have especially been an issue this year.  There is no evidence of spraying.

County Councillor confirmed that this is an issue over the whole district and County Council say it is a lack of resources so only one weed spray will take place this year in parts.

Why are some roads swept with the road sweeper and others not?  They are also very patchy, surely they should sweep where council trees and land are to stop them going into the drains!

Clerk  to confirm how many weed sprays are completed each year and if it is being properly done.

The alleyways are overgrowing again, there is also ownership issues.  Alleyways between Hoylake and Portrush, and St. Andrews and Formby.  An issue with ransom strip planting has been reported to County.

02/22 – ELECTION OF CHAIRMAN FOR THE TERM 2022/23

A  secret ballot was requested by two councillors as per Standing Order 3s, it was Resolved that Cllr K Elder be elected Chairman for the year 2022/23.

03/22 – SIGNING OF CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE

Cllr Declaration of Acceptance of Office signed.

04/22 – APOLOGIES FOR ABSENCE

No apologies received.

05/22 – ELECTION OF VICE-CHAIRMAN FOR THE TERM 2022/23

Resolved that Cllr D Glynn be re-elected as Vice Chairman for the year 2022/23.

06/22- POLICE, FIRE AND CRIME REPORT

A written report received from PCSO A Tooth was made available for members.

07/22 – MEMBERSHIP AND CHAIRMAN OF THE FOLLOWING COMMITTEE/WORKING PARTIES

Resolved Committees to comprise of the following members as per Standing Order 4vi);

  1. MANAGEMENT (6 plus 2 Ex-officio members)

Cllr Mrs P Allen

Cllr A Bourke

Cllr N Caine

Cllr P Davis

Cllr D Glynn (ex-officio PC Vice Chairman)

Cllr Mrs R Heseltine  Chairman

Cllr Mrs A James

Cllr Mrs B Walters

Cllr K Elder (Ex-officio PC Chairman)

 

  1. FINANCE (5 plus 2 Ex-officio members)

Cllr D Glynn, (ex-officio PC Vice Chairman) Chairman

Cllr Mrs P Allen

Cllr P Davis

Cllr K Elder (Ex-officio PC Chairman)

Cllr Mrs R Heseltine

Cllr N Caine

Cllr C Rathbone

 

  1. HUMAN RESOURCES (7 plus 2 Ex-officio members)

Cllr Mrs P Allen

Cllr A Bourke

Cllr P Davis

Cllr L Dew

Cllr K Elder (Ex-officio PC Chairman)

Cllr D Glynn (ex-officio PC Vice Chairman)

Cllr Mrs R Heseltine

Cllr J Turner

Cllr Mrs B Walters  Chairman

 

  1. PLANNING (6 plus 2 Ex-officio members)

Cllr Mrs P Allen

Cllr D Glynn (ex-officio PC Vice chairman)

Cllr N Caine

Cllr K Elder (Ex-officio PC Chairman) Chairman

Cllr Mrs A James

Cllr C Rathbone

 

  1. ALLOTMENTS

Cllr Mrs P Allen

Cllr A Bourke

Cllr P Davis  Chairman

Cllr K Elder (ex-officio PC Chairman)

Cllr D Glynn (ex-officio PC Vice Chairman)

Cllr Mrs R Heseltine

Cllr C Rathbone

 

  1. YOUTH WORKING PARTY

Cllr Mrs P Allen

Cllr r Bradley

Cllr K Elder (ex-officio PC Chairman)  Chairman

Cllr D Glynn (ex-officio PC Vice Chairman)

Cllr J Sherlock

Cllr Mrs B Walters

PCSO A Tooth

Matthew Wells

 

  1. QUEEN’S JUBILEE WORKING PARTY

Cllr Mrs P Allen

Cllr K Elder (ex-officio PC Chairman)  Chairman

Cllr D Glynn (ex-officio PC Vice Chairman)

Cllr Mrs R Heseltine

Cllr J Turner

 

  1. HEALTH & SAFETY WORKING PARTY

Cllr Mrs P Allen

Cllr Mrs Dew

Cllr Mrs R Heseltine

Cllr Mrs b Walters   Chairman

 

08/22 – CHEQUE SIGNATORIES

Resolved that the following members will remain as cheque signatories;

Cllr Mrs P Allen

Cllr D Glynn

Cllr N Caine

Cllr P Davis

Cllr K Elder

Cllr Mrs R Heseltine

Mrs R Hodgetts (Parish Clerk)

 

09/22 – REPRESENTATIVES FOR PERTON PLAYING FIELDS ASSOCIATION

Resolved that the following members be Parish Council representatives;

Cllr Mrs P Allen (Trustee)

Cllr P E Davis (SSDC Representative)

Cllr Mrs E Dew

Cllr K Elder

Cllr D Glynn

Cllr Mrs A Heseltine

Cllr C Rathbone

Cllr AA Bourke

 

10/22 – DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS

20/22 b) Barrier on Pavilion car park

Cllrs Mrs P Allen, P Davis, K Elder, D Glynn, Mrs R Heseltine, C Rathbone and N Caine (Dispensation granted minute no. 180/21)  also Cllr A Bourke

 

17/22 a) Wrottesley Park Development allotments

Cllrs N Caine and D Glynn (Dispensation granted minute no. 180/21)

 

11/22 – REQUESTS FOR CODE OF CONDUCT DISPENSATIONS

The following dispensation requests were received and approved;

20/22 b) Barrier on Pavilion car park   Cllrs A Bourke

 

12/22 – MINUTES

  1. Resolved that the minutes of the Parish Council Meeting held on 11th April 2022 were agreed as a true and correct record.
  2. Noted for information the draft minutes of the following committees/working parties:
  • HR Committee meeting held on 13th April 2022
  • Allotment Committee meeting held on 27th April 2022
  • Finance Committee meeting held on 3rd May 2022
  • Queens Platinum Jubilee working party meeting held on 5th May 2022

 

13/22 – FINANCE

  1. Paid Expenditure Transactions between paid between 01/03/22 and 31/03/22.

Resolved payments approved.

 

Payment

Reference         Paid date                      Tn no                           Gross                           Details

DD ASH03                       01/04/22                          4594                              £150.10                          Ash Waste Services            General & Recycle Waste Collection

DD Rates04         01/04/22                          4595                              £1,431.25                        South Staffordshire Council   Rates – April

Bacs RefDep        12/04/22                          4596                              £100.00                          Refunded Deposit  02/04/22

Bacs AE RA         12/04/22                          4597                              £354.00                          Acquiesce Environmental             Legionella Risk Assessment

Bacs DTE03         12/04/22                          4598                              £108.00                          Down to Earth      Grass Cutting to Playground -31/03/22

Bacs PEN03         14/04/22                          4599                              £3,730.29                         Staffordshire County Pension Fund              Pension – March

Bacs IR03                        14/04/22                          4600                              £3,738.30                         Inland Revenue     Tax & NI – March

Bacs BT03                       19/04/22                          4601                              £73.28                                        British Telecom            Telephone & Broadband Charges

CHG HSBC03       20/04/22                          4602                              £8.20                                         HSBC UK Bank Charges

Bacs SCC                        21/04/22                          4603                              £1,800.00                         Staffordshire County             Health & Safety SLA 2022/23

Bacs Elec03         21/04/22                          4604                              £480.31                          Eon Next Electricity Charges – March

Bacs SPCA          22/04/22                          4605                              £775.89                          Staffordshire Parish Council Ass.             Annual Subscription

DebitCard                        26/04/22                          4606                              £46.80                                        Sainsbury’s            Refreshments for APM  25/04

Bacs                              27/04/22                          4607                              £27.50                                        The Community Foundation          Best Kept Village Competition Entry

Bacs                              29/04/22                          4608                              £10,753.77                                   Salaries  M01

Co-op Bank –        12/04/22                          4609                              £500.00                          Kingsway Food Bank            Donation

Bacs                              29/04/22                          4610                              £250.00                          Refunded Deposit            30/04/22

Bacs                              29/04/22                          4611                              £50.00                                        Refunded Deposit  14/05/22

Total                     £24,377.69

 

  1. Cash book to date received and noted for information.
  2. Income statement to date received and noted for information.
  3. Expenditure and budget to date received and noted for information.

14/22 – AUDIT

  1. Internal Auditors report – Reminded that payments in advance have to be recorded correctly. Resolved to approve the Internal Auditor Report received for 2021/22.
  2. Accounts for Year End – Resolved that the Annual Accounts for year ending 31st March 2022, having previously been distributed be approved.
  3. Annual Governance Statement – Resolved that the Annual Governance Statement having previously been distributed be approved. The Chairman and Clerk signed the statement.
  4. Annual Accounting Statement – Resolved that the annual accounting statement having previously been distributed be approved. The Chairman and Clerk signed the statement.

PCSO Tooth joined the meeting.  Was PCSO Tooth aware of how many ‘ring’ doorbells the Police still have available from the District Council Crime reduction initiative.  He agreed to confirm the number. The Harm Reduction hub manage the criteria for distribution.  This can be revisited in the future should it be necessary.

15/22 – POLICIES FOR REVIEW

  1. Standing orders – Resolved to remove Standing order 26 Remote meetings as this is no longer legal.
  2. Financial regulations – Resolved no amendments required.
  3. Financial framework – Resolved no amendments required.
  4. Code of Conduct – Resolved no amendments required.
  5. Scheme of delegation – Resolved to remove reference to Coronavirus.

16/22 – LEGIONELLA

  1. Resolved that the Chairman will be the Duty holder
  2. Resolved that the Parish Clerk will be the Responsible Person

17/22 WROTTESLEY PARK ROAD DEVELOPMENT

  1. Allotments
  2. Update noted.
  3. Resolved to approve the architect design as agreed by the Allotment Committee. There is some query who will own the hedges.
  • Resolved that the Clerk, in conjunction with the Chairman, can advertise for tender when it is appropriate and all the relevant legal issues have been dealt with.
  1. Payment of S106 money will be requested from the developer by South Staffordshire District Council.   The District Council have a new contract that will need signing.

 

 

  1. Housing Development
  2. The timber frames are due to be delivered onto site week commencing 30th May 2022. The costs for installation of the utilities are still unknown. An approximation will be forwarded by the developer.  It may be worth the Developer attending a meeting to provide an official update.
  3. Names for the development were discussed, it was Resolved that either Perton Fern Fields or Fern Fields Perton would be appropriate. Fern Fields was the name of the First World War

airfield which was operational from October 2016 to 1918 and was used by no.38 Squadron.

  • Resolved that Cllr Mrs P Allen and Mrs R Heseltine will collaborate and suggest 10 names that will reflect the history of Perton. Clerk to arrange a meeting with the Authority Address Custodian at District Council.

18/22 – QUEENS PLATINUM JUBILEE

  1. Perton Jubilee Rose Garden – David Austin Rose have confirmed that they will give 15% discount on the Elizabeth rose and at least 50% discount on all other roses. The Clerk to liaise with David Austin for advice on ground preparation. There will be an opportunity for sponsorship.  The County Councillor may have a fund for this purpose and would be happy to contribute. Information to be forwarded to the Clerk.
  2. The National Big Lunch is to be held on Sunday 5th June 2022, an update was given and noted. Resolved Clerk to contact The Church At Perton to see if the church would be available should it be a wet day.

Anyone who has a memory of the Royal Family that they would like to share for the memory board, please pass to the Parish Clerk.

  1. Supervising bouncy castle – The bouncy castle originally booked was to be supervised by the Parish Council which was not appropriate.  After much research a local company will charge £40 for 4 hours supervision and £55 for the castle.  Resolved to approve the costs.  The cost of the prebooked castle of £75 will be deducted from the cost of the event.
  2. A Photographer can be made available to create a historical record at a cost of £250. Resolved to source alternatives.
  3. A proposed firework event for November was discussed but still awaiting further costing

19/22 – STAFFORDSHIRE COUNTY COUNCIL

  1. The County Councillor updated the council on matters including

DHP meeting – Trescott – progressing with the speed reduction, legal team instructed to proceed with the traffic regulation order.  Cllr J Turner to update the action group.

Severn Drive – Highways team to assess the conditions of the anti-slip surface.

ANPR now installed.

There were no proposals for signage for Bluebell Wood but have provided a link which he will fund.

Continue getting the gulleys cleared on Wrottesley Park Road.

Highways will not provide the cost of removing the speed bumps at both chicanes, but a safety survey is to be completed.

No news on the Wrottesley Park Roads weight limit and white lining filter lane on A41.

£15 million additional investment on roads this year.

A new contract is being negotiated to stop the ‘silly’ repairs when potholes are repaired but others close by are left.  Marked potholes denotes that the defect has been looked at not that it will be repaired.

  1. Flooding at Dippons Lane. The County Councillor has agreed to look at funding the cost of ditch clearing through the Divisional Highway Fund if there are funds available. Clerk to obtain information on the process for Contractor approval from Staffordshire County Council. The culvert will be cleared and repaired as necessary when the ditches are cleared.
  2. Japanese Knotweed has been identified in the pathway behind Perton First School. Resolved Cllr N Caine will contact the County Councillor with further information.

 

20/22 – SOUTH STAFFORDSHIRE COUNCIL

  1. District Council written report presented from Cllr Mrs R Heseltine and Cllr P Davis. Verbal reports presented by Cllrs P Allen, N Caine and AA Bourke.  The reports were noted for information.
  2. Barrier on the Pavilion car park. The Playing Fields Association have agreed to fund £500 towards the barrier. Resolved the Parish Council will provide £1,000 towards the overall approximate £3,000 cost.  The balance will be met by South Staffordshire Council.
  3. The Wellbeing Equestrian Centre – Dippons Lane, waiting for further information from enforcement.
  4. Planning Applications:

Applications for consideration previously distributed:

Application no.: 22/00266/FUL

                                                                Location: 3 St Andrews Drive, Perton, WV6 7YL

Proposed: single storey rear extension

Application no.: 22/00365/FUL

                                                                Location: Highcroft, Holyhead Road, Kingswood, WV7 3AN

Proposed: double storey side and single storey rear extension

Planning Applications returned since last meeting:

                                                                Application no. : 22/00299/FUL

                                                                Location: 12 Formby Avenue, Perton, WV6 7YU

                                                                Proposed: first floor side extension

Comments: No objections received

                                                                Application no. : 22/00336/FUL

                                                                Location:  10 Cabot Grove, Perton, WV6 7YQ

Proposed: double storey side and single storey rear extension

Comments: No objections received

21/22 – Reports – to note and receive for information

Weekly Clerk’s Reports previously distributed

22/22 – Date and time of next meeting – Perton Civic Centre, Board room 7pm

Full Council Meeting of Perton Parish Council – 13th June 2022

Meeting closed at 8.57pm 

 

Signed …………………………………………………………………               Date:   …………………………………………

Chairman

Financial Summary – Cashbook

Summary of receipts and payments between 01/04/22 and 30/04/22 inclusive. This may include

transactions with ledger dates outside this period.

Balances at the start of the year

Ordinary Accounts

Co-operative Bank                                                                                                            £2,544.22

HSBC Current Account                                                                                                    £20,262.42

Petty Cash Account                                                                                                             £250.00

Public Sector Deposit Fund                                                                                            £156,000.00

Total                                                                                                                             £179,056.64

RECEIPTS                                                                                Net                         Vat                  Gross

Parish Council                                                              £108,469.19                     £0.00          £108,469.19

Civic Centre                                                                     £2,094.50                     £0.00             £2,094.50

Total Receipts                                                              £110,563.69                     £0.00          £110,563.69

PAYMENTS                                                                              Net                        Vat                    Gross

Parish Council                                                               £13,567.09                 £331.91             £13,899.00

Civic Centre                                                                   £10,308.52                 £170.17             £10,478.69

Total Payments                                                              £23,875.61                 £502.08             £24,377.69

Closing

Ordinary Accounts

Co-operative Bank                                                                                                             £2,044.22

HSBC Current Account                                                                                                   £106,948.42

Petty Cash Account                                                                                                              £250.00

Public Sector Deposit Fund                                                                                             £156,000.00

Total                                                                                                                             £265,242.64

Uncleared and Unpresented

Statement Closing

Ordinary Accounts

Co-operative Bank                                                                                                             £2,044.22

HSBC Current Account                                                                                                   £106,948.42

Petty Cash Account                                                                                                              £250.00

Public Sector Deposit Fund                                                                                             £156,000.00

Total                                                                                                                             £265,242.64