Minutes of the meeting of Perton Parish Council
held on Monday 13th July 2020, 7.00pm
Meeting held virtually via Microsoft Teams

Members were informed that the meeting would be recorded and deleted once minutes were approved.

Present: Councillors Mrs PA Allen (Chairman), D Glynn (Vice- Chairman), AA Bourke, R Bradley, N Caine, P Davis, Mrs L Dew, K Elder, Mrs R Heseltine, C Rathbone,
J Sherlock, J Turner, Mrs B Walters, S Wilkes

Parish Clerk Mrs B Hodgetts
Admin Assistant Mrs L Higgins
PCSO A Tooth – part of the meeting
Members of the public – None

7.00pm Chairman imposed standing orders
01/20 PUBLIC OPEN SESSION
No public present
02/20 STANDING ORDERS
Resolved to accept the amendment to standing orders to meet statutory requirement for holding of remote meetings until 7th May 2021 or repeal of legislation, whichever comes first.
03/20 ELECTION OF CHAIRMAN
Resolved that the current Chairman remain in post until May 2021
04/20 ELECTION OF VICE-CHAIRMAN
Resolved that the current Vice-Chairman remain in post until May 2021
05/20 APOLOGIES
No Apologies for absence were received.
Resolved to move item 08/20 Police report as per standing order 10 a) vi
08/20 POLICE MATTERS AND REPORTS –written report from PCSO Tooth
Parish Council meeting Crime report was accepted and a copy attached to these minutes for information.
The report covers 4 months. The burglaries happened before May including during lockdown, additional patrols were carried out.
Perton were part of Operation Cable and Operation Lightening which are looking at ASB and vehicles.

A suspect has been arrested and reminded in connection with the criminal damage to Sainsburys and Wrottesley Arms.

An invitation to meet with the Parish Council has been extended to the new Chief Inspector David Wain.
06/20 COMMITTTEE MEMBERS AND APPOINTMENT OF CHAIRMAN
a) Election of Management Committee: Resolved that there be no changes to the members of the Management Committee:

Cllr Mrs P Allen (Ex-Officio)
Cllr D Glynn (Ex-Officio)
Cllr P Davis
Cllr Mrs R Heseltine (Committee Chairman)
Cllr N Caine
Cllr Mrs A James
Cllr AA Bourke
Cllr Mrs B Walters
b) Election of Finance Committee: Resolved that there be no changes to the members of the Finance Committee:
Cllr Mrs P Allen (Ex-Officio)
Cllr D Glynn (Ex-Officio) (Committee Chairman)
Cllr P Davis
Cllr Mrs R Heseltine
Cllr J Sherlock
Cllr Ms S Wilkes
One vacancy
c) Election of Members to sign cheques: Resolved no changes to cheque signatories
Cllr Mrs P Allen
Cllr D Glynn
Cllr Mrs R Heseltine
Cllr P Davis
Cllr N Caine
Cllr K Elder
Mrs R Hodgetts (Parish Clerk)
d) Election of Representatives: Perton Playing Fields Association: Resolved no changes to membership
Cllr Mrs P Allen (Trustee)
Cllr D Glynn
Cllr Mrs R Heseltine
Cllr K Elder
Cllr J Sherlock
Cllr C Rathbone
Cllr Mrs L Dew
Cllr Ms S Wilkes
07/20 HUMAN RESOURCES COMMITTEE
a) Terms of Reference
Terms of Reference have been drawn up with the support of the Human Resources at South Staffordshire District Council. Following discussion, it was Resolved to approve the Terms of Reference previously distributed, with an amendment of members to increase to 9.
b) Resolved that the Human Resources Committee will comprise of the following members:
Cllr Mrs B Walters
Cllr D Glynn
Cllr K Elder
Cllr P Davis
Cllr Mrs P Allen
Cllr Mrs L Dew
Cllr AA Bourke
Cllr Mrs R Heseltine
Cllr J Turner
Resolved Cllr Mrs B Walters be appointed as Chairman.
09/20 DECLARATIONS OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS
Declarations of personal and prejudicial interest received for the following agenda items;
15/20 b) SSDC Flooding Cllr AA Bourke
10/20 REQUESTS FOR CODE OF CONDUCT DISPENSATIONS
Request for dispensation received from Cllr AA Bourke for item 15/20 b) SSDC Flooding. Resolved to approve dispensation until May 2023 this being the term of office.
11/20 MINUTES
a) Resolved that the minutes of the Parish Council Meeting held on 9th March 2020, previously distributed, were a true and correct record and signed by the Chairman.
b) Resolved that the minutes of the Extra Ordinary Parish Council Meeting held on 18th March 2020, previously distributed, were a true and correct record and signed by the Chairman.
12/20 FINANCE
a) Draft minutes of the Finance Committee held on 3rd March 2020, together with income statement for April, May and June along with budget to date were noted for information.
b) Accounts for payment
Payments made since the last Parish Council meeting attached to these minutes.
Date Chq No. Description Total £
01/03/20 DD Ash Waste 134.28
02/03/20 SO Kaleidescope – website hosting 30.00
02/03/20 100317 Amazon orders – tools 100.61
04/03/20 100318 Profence – Play area gate repair 1194.00
04/03/20 100319 Amazon orders – tools 73.99
09/03/20 100320 Gavin Williamson Fighting Fund refundable deposit 100.00
09/03/20 100321 Bradsports Ltd – additional hi-viz vests 50.40
10/03/20 100322 CANCELLED CHEQUE 0.00
10/03/20 100323 National Association of Local Councils – Magazine subscription 17.00
11/03/20 BACS BrightPay employment software – annual subscription 178.80
12/03/20 BACS Halls SMS 21.85
13/03/20 BACS Inland Revenue M11 2608.07
13/03/20 BACS Staffordshire County Council – Pension M11 3013.96
13/03/20 100324 Jenny’s Kitchen Ltd – grant for volunteers lunch 120.00
13/03/20 100325 Refundable deposit – function cancelled 4th April 2020 150.00
17/03/20 DD BT 91.57
18/03/20 BACS Halls SMS 65.88
18/03/20 100326 Trinity Music – refundable deposit 100.00
18/03/20 100327 Refundable deposit – function cancelled 21st March 2020 50.00
18/03/20 100328 Acquiesce Environmental Compliance Ltd 84.00
18/03/20 100329 Hall hire refund – function cancelled 21st March 2020 151.00
18/03/20 BACS Vinyl Banners – signs for Civic Centre for COVID-19 20.19
19/03/20 100331 Refundable deposit -function cancelled 18th April 2020 100.00
20/03/20 DD CNG 703.33
20/03/20 Petty Cash top up – end of year 18.84
23/03/20 DD Npower 900.49
27/03/20 BACS R Hodgetts (re-imbursement Anti virus renewal/new laptop ) 1088.99
27/03/20 BACS Salary month 12 9272.82
27/03/20 BACS Members Allowance month 12 1034.15
27/03/20 BACS MGD Solutions – graffiti cleaning 196.00
27/03/20 BACS Codsall Arts Festival (event cancelled deposit and room hire) 623.50
31/03/20 BACS R Hodgetts (re-imbursement shopping cards COVID19) 250.00
31/03/20 DD Ash waste 124.27
Month End Total 22503.71

01/04/20 DD South Staffordshire Council 1431.25
01/04/20 SO Kalidescope 30.00
03/04/20 BACS R Hodgetts (re-imbursement receipt books COVID19 ) 69.55
06/04/20 BACS SPCA – annual subscription 745.00
06/04/20 BACS Mike Deegan Funding Consultancy 250.00
09/04/20 BACS A Moreton – (brightpay HR re-imbursement) 118.80
14/04/20 BACS Inland Revenue M12 2460.44
14/04/20 BACS Staffordshire County Council – Pension M12 2914.50
17/04/20 BACS BT 91.57
20/04/20 BACS CNG – gas 607.82
24/04/20 BACS Waterplus 348.12
28/04/20 BACS Down to Earth Grounds Maintenance 102.00
28/04/20 BACS Cardiac Science 55.14
28/04/20 BACS Wages month 1 8874.05
28/04/20 BACS Members Allowance month 1 1034.15
28/04/20 BACS R Hodgetts (re-imbursement laptop + microsoft upgrade) 1018.99
28/04/20 BACS Acquiesce Environmental Compliance Ltd 42.00
28/04/20 BACS Volunteer – Reimbursement Covid 19 12.00
28/04/20 BACS Shopping card re-imbursement Covid 19 380.00
29/04/20 BACS Kingsway Food Bank 500.00
Month End total 21085.38

01/05/20 DD South Staffordshire Council 1435.00
01/05/20 SO Kalidescope 30.00
04/05/20 BACS Halls SMS 63.36
04/05/20 BACS Down to Earth Grounds Maintenance 102.00
05/05/20 DD Npower 788.78
11/05/20 BACS ESPO 156.92
11/05/20 BACS Halls SMS 47.91
11/05/20 BACS John Ellis Associates 300.00
15/05/20 BACS Staffordshire County Council – Pension M1 2989.23
15/05/20 BACS Inland Revenue M1 2463.41
17/05/20 DD BT 92.76
18/05/20 BACS Thyssenkrupp Elevator UK Ltd 942.30
18/05/20 BACS Ricoh UK – photocopier 223.91
18/05/20 BACS Amazon – face masks 23.39
20/05/20 DD CNG – gas 101.40
26/05/20 DD Seimens – hot drink machine rental 169.87
27/05/20 BACS Laptop – decorating items – reimbursed 1085.99
27/05/20 BACS SGS 132.00
29/05/20 BACS Wages month 2 9071.03
29/05/20 BACS Members Allowance month 2 1034.15
14/05/20 BACS COVID-19 shopping 17.90
21/05/20 BACS COVID-19 shopping 17.39
26/05/20 BACS COVID-19 shopping 8.95
27/05/20 BACS COVID-19 shopping 3.69
Month End Total 21301.34

Paid Expenditure Transactions between 01/06/20 and 30/06/20
Cheque Paid date Tn no Order Gross Details
DDBASH 30/06/20 4023 £21.96 Ash Waste Services General & recycle waste

DDbRates06 30/06/20 4024 £1,435.00 South Staffordshire Council June rates
DDbWebsite0 30/06/20 6 4025 £30.00 Kalidescope Website & email hosting/maintenance
BacsAE 30/06/20 4026 £458.40 Acquiesce Environmental Compliance Limited Legionella monitoring and testing
BacsUnitty 30/06/20 4027 £96.00 Unitty Maintenance on nursery water boiler
BacsReimburs 30/06/20 e 4028 £36.00 Wickes Building Supplies Gloss magnolia paint
BacsDtE 30/06/20 4029 £108.00 Down to Earth Grass cutting – playground (Replacement for lost/unpresented cheque 100268)
BacsDtE5 30/06/20 4030 £108.00 Down to Earth Grass cutting – playground
BacsBRS 30/06/20 4031 £192.65 Black Rose Solutions Limited Internal Audit
BacsBrett 30/06/20 4032 £2,100.00 Brettleg Electrical Services Lts Alterations to entrance lighting
BacsRHReimb 30/06/20 urse 4033 £39.99 Ebay Seller Social Distance 2 metre floor stickers
BacsPen06 30/06/20 4034 £3003.72 Staffordshire County Pension Fund Pension May
BacsIR06 30/06/20 4035 £2,492.58 Inland Revenue Tax & NI – May
BacsMGD 30/06/20 4036 £3,450.00 Mgd Solutions Removal of false ceiling in entrance
BacsSGS1 30/06/20 4037 £174.00 S G S Systems Limited Call out to alarm detector damage
BacsSGS2 30/06/20 4038 £782.14 S G S Systems Limited Fire & Intruder alarm monitoring and maintenance for 12 months
BacsSGS3 30/06/20 4039 £576.00 S G S Systems Limited Rewire detectors due to removal of false ceiling
DDbBT05 30/06/20 4040 £93.13 British Telecom BT OneBill
DDbGas05 30/06/20 4041 £253.76 Contract Natural Gas Ltd Gas supply: May
BacsMGD06 30/06/20 4042 £196.00 Mgd Solutions Graffiti removal
BacsAma 30/06/20 4043 £127.47 Total Racking Solutions Ltd Shelf racking units to store archive documents
BacsUnitty2 30/06/20 4044 £330.00 Unitty Supply & install water heater
BacsRBS 30/06/20 4045 £126.54 R B (Services) Ltd Portable appliance testing
BacsAE2 30/06/20 4046 £654.00 Acquiesce Environmental Compliance Limited Legionella monitoring and testing

BacsSalary30/06/20 3 4047 £10,314.03 Salaries Month 02
BacsPlantscap 30/06/20 e 4048 £3,709.20 Plantscape 8 Tier planters & weekly maintenance
BacsSGSCCT 30/06/20 V 4049 £1,656.00 S G S Systems Limited Replace CCTV and additional cameras
DDbElec05 30/06/20 4050 £5.00 Npower Business Electricity supply: May
BacsRHReimb 30/06/20 urse 4051 £40.01 Dulux Decorator Centre Paint for Lakeside Hall
BacsRHReimb 30/06/20 urse 4052 £12.48 ESpares Ltd Part for vacuum cleaner
BacsRHReimb 30/06/20 urse 4053 £79.00 Wickes Building Supplies Paint
BacsRHReimb 30/06/20 urse 4054 £15.00 Wickes Building Supplies Paint
BacsESPO1 30/06/20 4055 £157.19 ESPO Facemasks/shoe covers/thermometer
BacsESPO2 30/06/20 4056 £35.64 ESPO Hand gel
C-19 Donation 30/06/20 June 4057 £500.00 Kingsway Food Bank Donation to Food Bank (Co-op Bank)
Total £33408.89
c) Revised Budget
Resolved to accept the revised budget as previously distributed. Copy attached for information.

d) Grant requests
I. Resolved to approve a grant of £750 to the Kingswood Trust
II. Resolved to obtain further information for the grant request from FC Perton Pride U10’s.
13/20 FINAL ACCOUNTS 2019/20
a) Internal Auditors report
No concerns raised by the auditor. Resolved to approve the Internal Auditors report received for 2019/20.
b) Accounts for Year Ending 31st March 2020
Resolved that the Annual Accounts for year ending 31st March 2020, having previously been distributed be approved.
c) Annual Governance Statement
Resolved that the annual governance statement having previously been distributed be approved. The Chairman and Clerk to sign the statement.

d) Annual Accounting Statement
Resolved that the annual accounting statement having previously been distributed be approved. The Chairman and Clerk to sign the statement.
14/20 STAFFORDSHIRE COUNTY COUNCIL
No report received from Cllr AK James. Thanks were given to County Councillor Mrs Wilson who was very helpful. Information from the County Councillor is becoming very difficult. Resolved to write to the Chairman of the County Council to express our concerns.
15/20 SOUTH STAFFORDSHIRE COUNCIL
a) District Councillor written reports were accepted for information, copy attached to these minutes.
b) Flooding report presented by the Chairman. A meeting with County Council and Severn Trent is to be held on 14th July via Zoom. Cllr K Elder has kindly completed a flood map for this meeting. The recent flooding in Gainsborough Drive/ Hepworth Close very difficult time for residents. It is believed the River Penk is not the origin of the water in this case. Clerk to forward video of flooding.

There was also a discussion on the requirement of clearing the river Penk. Resolved that the Clerk would request that SSC routinely clear the area by the grill on Gainsborough Drive.
16/20 GENERAL POWER OF COMPETENCE
Members were advised that the Parish Council is eligible to adopt the General Power of Competence provided that: a) The number of Councillors elected at the last ordinary election, or at a subsequent by-election, equals or exceeds two thirds of its total number of Councillors (does not include co-options since the election) b) The Parish Clerk holds at least one of the sector specific qualifications. Resolved to accept GPC on the basis that the Clerk holds the relevant qualifications and the number of councillors elected exceeds the requirements
17/20 POLICIES
a) Scheme of Delegation
Resolved to accept the policy as previously distributed
b) High Consequence of Infectious Disease
Resolved to accept the policy as previously distributed
c) Business Continuity
Resolved to accept the policy as previously distributed
18/20 CLERK’S REPORT
Report accepted for information; copies attached to these minutes.
Additional information
SSDC have applied for some funding towards digital projects, the Parish Council are happy to support this and also to confirm that Perton is willing to take part in the trial if required.
Resolved to continue forwarding the Clerk’s report weekly.
19/20 CIVIC CENTRE RE-OPENING
A programme of decoration is underway at the centre. A questionnaire has been sent to all hirers to assess requirements. Resolved to reopen centre no earlier than September following government guidelines.
20/20 PLAY AREA RE-OPENING
SSDC are hosting a webinar on 15th July covering the re-opening of play areas which may give further clarity on the government guidance. There will be requirements for risk assessments and clear signage. The Clerk has asked for further clarification from the Insurers. Resolved Clerk to re-open when satisfied that Perton Parish Council can fulfil the requirements to an acceptable level.
21/20 FLOWER DISPLAYS
The display of flowers on the Wrottesley Park Road outer island was glorious, it was unfortunate that the display was at its best during lockdown and fewer people would have seen it. Thank you to the volunteers that planted all the bulbs.
There have been comments regarding the lack of grass cutting on the outer island, both positive and negative. If visibility gets to be a problem District Council would have to re-evaluate. The wildflower meadows will take time to grow, probably years.
22/20 CHRISTMAS TREE
Resolved to order the Christmas Tree for Anders Square from Weston Sawmill
23/20 EMPLOYMENT OPPORTUNITIES
South Staffordshire District Council and the Work Clubs are looking into employment issues. Resolved Clerk to suggest the work club liaises the Steps to Work Charity who may be able to help.
24/20 DATE AND TIME OF NEXT MEETING
Monday 20th April 2020 at 7.00pm

Crime & Disorder Implications Section 17 of the Crime & Disorder Act 1998
Where relevant any decisions made at the Parish Council meeting have taken this duty of care into consideration.
CONFIDENTIAL
PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960
In pursuance of the powers contained in section 1 of the above act, I move that the press and public be excluded from the meeting on the grounds that the business about to be transacted is of a confidential nature and that publicity will be prejudicial to the public interest.
25/20 COMMUNITY SUPPORT
A Community Support Hub had been formed with the support of The Church At Perton at the beginning of Lockdown. The telephone line for this will close at the end of July. £5,000 has been received in grants to help with the crisis. The Hub have supported foodbank charities that deliver to Perton.
9.30pm Resolved to move standing order 10a x) to allow further time to complete the agenda.
The Chairman will look at building an umbrella group with local agencies as previously agreed by full council (minute ref: 183/19)
26/20 STAFFING UPDATE
Update given for information.

The Chairman formally thanked the Civic Centre staff for their hard work during the lockdown.

Meeting closed at 9.42pm

Signed ………………………………………………………………… Date: …………………………………………
Chairman