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Allotment Committee

To be held in the Board Room, Perton Civic Centre

Agenda

15th March 2022

Dear Councillor,

You are summoned to the meeting of Perton Parish Council Allotment Committee, to be held in the board room, Perton Civic Centre on Wednesday 23rd March at 6.00pm.

Yours faithfully

Becky Hodgetts

Clerk to the Council

 

All persons attending this meeting are hereby notified that this meeting will be recorded by the Parish Council to assist the Parish Clerk in the compilation of minutes. The recording will be deleted once the minutes have been approved.

AGENDA

A14/21  To receive apologies for Absence

A15/21                 To receive Declaration of Disclosable Pecuniary and Other Interests from the Agenda

A16/21                 Minutes – To approve minutes of the Allotment Committee meeting held on 24th February 2022.

A17/21                 Site Layout  –  to receive update

A18/21                 Draft Tenancy Agreement  –To discuss and agree any further amendments.

A19/21                 Draft ‘rule Book’ – To discuss and agree any further amendments.

A20/21                 Preparation of ground – to receive update

A21/21                 Water & Electricity  – to receive update

A22/21                 Plot holder Membership of National Allotment Association   – to receive update

A23/21 Items for next agenda  – to propose items for future agendas

A24/21  Date and time of next meeting – To agree and approve the next meeting date.

Crime & Disorder Implications
Section 17 of the Crime & Disorder Act 1998, places a duty on a local authority to consider crime and disorder implications and to exercise its various functions with due regard to the likely effect of the exercise of those functions and to do all that it reasonably can to prevent crime and disorder in its area. Where relevant any
decisions made at the Parish Council meeting have taken this duty of care into consideration

Minutes

Minutes of the Allotment Committee meeting of Perton Parish Council

Held at Perton Civic Centre  Wednesday 23rd March 2022 at 6pm

Present:

Councillors, P Davis (Chairman), K Elder, D Glynn and Mrs R Heseltine, C Rathbone and Mrs S Horrobin

other:  Mrs B Hodgetts Parish Clerk

 

A14/22 – APOLOGIES FOR ABSENCE

Apologies received from Cllr Mrs P Allen

 

A15/22 – DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS

No declaration of disclosable pecuniary and other interests received. Mrs S Horrobin declared that she may look at keeping bees on her plot.

 

A16/22 – MINUTES OF MEETING

Resolved that the minutes of the allotment meeting held on 24th February 2022 having previously been distributed, were signed by the Chairman as a true and correct record.

A17/22 – SITE LAYOUT

The architects have been appointed, but the council has not received any draft plans yet.

It was suggested that any beehives were not near to the site entrance.

Clerk to forward the photo’s of the Watery Lane raised beds for information.

A18/22 – DRAFT TENANCY AGREEMENTS

No further amendments were made to the tenancy agreement.

A19/22 – DRAFT RULE BOOK

The rule book was reviewed and a couple of  amendments agreed.

A20/22 – PREPARATION OF GROUND

A local farmer may be able to help with ploughing the field.  A site meeting to be arranged.

A21/22 – WATER & ELECTRICITY

Awaiting costs from Severn Homes .

A22/22 – MEMBERSHIP OF THE NATIONAL ALLOTMENT ASSOCIATION

The Parish Council will collect the £3 membership fee and send the details on their behalf, this will ensure that all plot holders are members.

A23/22 – ITEMS FOR NEXT AGENDA

Agreed to look at the following;

  • toilet options.
  • review the appendix options as shown in the rule book.

 

A24/22 – DATE AND TIME OF NEXT MEETING

Wednesday 27th April at 6pm

 

Meeting closed at 6.42pm

 

Signed …………………………………………………………………               Date:   …………………………………………

Chairman