To be held in the Board Room, Perton Civic Centre
15th March 2022
You are summoned to the meeting of Perton Parish Council Allotment Committee, to be held in the board room, Perton Civic Centre on Wednesday 23rd March at 6.00pm.
Clerk to the Council
All persons attending this meeting are hereby notified that this meeting will be recorded by the Parish Council to assist the Parish Clerk in the compilation of minutes. The recording will be deleted once the minutes have been approved.
A14/21 To receive apologies for Absence
A15/21 To receive Declaration of Disclosable Pecuniary and Other Interests from the Agenda
A16/21 Minutes – To approve minutes of the Allotment Committee meeting held on 24th February 2022.
A17/21 Site Layout – to receive update
A18/21 Draft Tenancy Agreement –To discuss and agree any further amendments.
A19/21 Draft ‘rule Book’ – To discuss and agree any further amendments.
A20/21 Preparation of ground – to receive update
A21/21 Water & Electricity – to receive update
A22/21 Plot holder Membership of National Allotment Association – to receive update
A23/21 Items for next agenda – to propose items for future agendas
A24/21 Date and time of next meeting – To agree and approve the next meeting date.
Crime & Disorder Implications
Section 17 of the Crime & Disorder Act 1998, places a duty on a local authority to consider crime and disorder implications and to exercise its various functions with due regard to the likely effect of the exercise of those functions and to do all that it reasonably can to prevent crime and disorder in its area. Where relevant any
decisions made at the Parish Council meeting have taken this duty of care into consideration
Minutes of the Allotment Committee meeting of Perton Parish Council
Held at Perton Civic Centre Wednesday 23rd March 2022 at 6pm
Councillors, P Davis (Chairman), K Elder, D Glynn and Mrs R Heseltine, C Rathbone and Mrs S Horrobin
other: Mrs B Hodgetts Parish Clerk
A14/22 – APOLOGIES FOR ABSENCE
Apologies received from Cllr Mrs P Allen
A15/22 – DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS
No declaration of disclosable pecuniary and other interests received. Mrs S Horrobin declared that she may look at keeping bees on her plot.
A16/22 – MINUTES OF MEETING
Resolved that the minutes of the allotment meeting held on 24th February 2022 having previously been distributed, were signed by the Chairman as a true and correct record.
A17/22 – SITE LAYOUT
The architects have been appointed, but the council has not received any draft plans yet.
It was suggested that any beehives were not near to the site entrance.
Clerk to forward the photo’s of the Watery Lane raised beds for information.
A18/22 – DRAFT TENANCY AGREEMENTS
No further amendments were made to the tenancy agreement.
A19/22 – DRAFT RULE BOOK
The rule book was reviewed and a couple of amendments agreed.
A20/22 – PREPARATION OF GROUND
A local farmer may be able to help with ploughing the field. A site meeting to be arranged.
A21/22 – WATER & ELECTRICITY
Awaiting costs from Severn Homes .
A22/22 – MEMBERSHIP OF THE NATIONAL ALLOTMENT ASSOCIATION
The Parish Council will collect the £3 membership fee and send the details on their behalf, this will ensure that all plot holders are members.
A23/22 – ITEMS FOR NEXT AGENDA
Agreed to look at the following;
- toilet options.
- review the appendix options as shown in the rule book.
A24/22 – DATE AND TIME OF NEXT MEETING
Wednesday 27th April at 6pm
Meeting closed at 6.42pm
Signed ………………………………………………………………… Date: …………………………………………